Vehicle Servicing and Maintenance

for Fleet Compliance and Passenger Safety

The Maintenance Module in JRS is designed to model a manual process of time sheets and the allocation of parts via barcodes. It is designed to be used in multiple work bays with many mechanics but can be simplified for small workshops with little work bays and virtually no stock. There are a number of short cuts which can be used.

Faults and service generation are very useful no matter how big the operation is and these can be made to be very rigidly adhered to in order to eliminate neglect of these items from maintenance. It also helps in passenger safety and comfort.

The history of maintenance, fuel and vehicle performance, as well as cost are also traceable and this represents a very useful tool for any vehicle or vessel operator.

The Maintenance Module is fully integrated with the JRS meaning that all vehicle movements from Sightseeing, Express, Charter and Maintenance Work is combined into the one schedule.

Maintenance Module Features

  • Routine Rostering of Vehicles for Service.
  • Auditing of faults and fixes required.    
  • Multi level records of all Maintenance for each Vehicle and each major Part on each Vehicle. eg Boat 1, Engine 2, Turbo Charger 3.
  • Capture kilometres/hours travelled and consumable costs like fuel and oil.
  • Track the lifecycle of a part moved around vehicles or back into Inventory.
  • Keep Job Cards for each Service or Fault.
  • Roster Vehicles in and out of Service Bays with visible downtime and unavailability on the main vehicle roster.
  • Tracking of servicable parts across vehicles (e.g. tyres and other parts that may be reconditioned and then used on another vehicle).    
  • Track expenses for the part in the same way expenses are kept for vehicles.
  • Track the location of the part when fitted to a vehicle (e.g. left steer tyre)
  • PDA application with integrated barcode scanning (optional).
    • Import or manually enter fuel and odometer readings. ·
    • View the most recent odometer readings, fuel, fuel economy (L/100km for each day), parts fitted (for individually tracked parts), faults and services and when they are due. ·
    • Faults
      • Fault categories
      • Fault Priority (e.g. low (fix within 10 days), medium (fix within 3 days), high (fix immediately)).
      • Can be entered by drivers after returning for the day or by mechanics.
      • Lead mechanic can enter a time estimate for more accurate scheduling of work orders. ·
  • Services
    • Once off, recurring or based on previous service using days, hours or kilometres.
      • e.g. birthday service (recurring every 365 days)
      • e.g. 1st service (once off at 5,000km or 30days - whichever occurs first)
      • e.g. 2nd service (once off at 10,000km - or 5,000km after first service)
      • e.g. regular service (recurring every 15,000km).
    • Each service is made up of one or more 'tasks' that can be associated with one or more services
      • Tasks describe the job to perform, how many mechanics are required and an estimate of how long it takes to complete the job.
      • Mandatory and Optional parts can be defined for the job so the mechanics know which parts will be required (and where to find them).
    • Next service generation calculated on demand or periodically for a user defined period in the future. (e.g. choose to view services due in the next week or as far forward as several months).
    • Future service scheduled dates are updated whenever work is performed on the vehicle or odometer reading is updated.
    • Driver checklist with fault entry (e.g. pre-check, post-check, etc). User defined questions and ability to require additional notes and/or mandatory fault entry based on answers.
  • Maintenance Overview.
    • See all faults and services with filter options for status (pending, scheduled, complete, etc), date, etc.
    • Sortable columns - view the faults and services in the order most relevant.
    • Periodic refresh - set a time interval to refresh the details and always see the high priority faults at the top of the list as they come in.
  • Work Bay rostering of vehicles and Work Orders.
    • Drag and drop vehicle services and faults onto the roster screen to create a work order and/or add services or faults to it.
    • Assign mechanics to jobs.
    • Mechanic time entry per work order job. o Mechanics can view all their jobs on a separate screen.
  • Reports
    • Vehicle Availability - show which vehicles are available/not available based on whether or not they have maintenance work scheduled (so drivers know which vehicles they shouldn't take)       
    • Fuel summary report (to highlight any inconsistencies when importing fuel & odometer readings)
    • Vehicle Cost - lists all costs for a vehicle or entire fleet over a period.
      • Faults, services, fuel, etc - broken down as Labour, Non Stock Parts, Stock Parts, Outsource, (other) Expense
      • Workshop hours
      • Fuel economy.